For any questions regarding club accounting and funding boards, please email: accounting@studentgov.uci.edu
Reimbursement checks will be available for pick-up only at the SGSM Business Office front desk within 10 business days, once approved. This applies to all clubs/organizations, student governments, student medias, graduate governments, and funding boards.
*Club deposits now accepted in our Business Office*
CHECK REQUESTS
Please ensure you have completed the Purchase Request Form and received approval before completing the designated Check Request form, if applicable. If you do not complete the Purchase Request and receive approval, your check request will be denied.
OTHER FORMS
PURCHASE REQUEST FORM
All purchases are required to have been approved before purchase. Otherwise, they will not be reimbursed. The purchase request and order form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a purchase request and order form unless they receive funds from a funding board.
THE PURCHASE REQUEST ALLOWS FOR THE PURCHASE ONLY. IT DOES NOT INITIATE AN AUTOMATIC PURCHASE OR ASSUMPTION THAT PROFESSIONAL STAFF WILL PURCHASE. THE PURCHASE ORDER FORM WILL NEED TO BE COMPLETED AT THE SAME TIME AS THE PURCHASE REQUEST IF PROFESSIONAL STAFF IS NEEDED TO PURCHASE ITEMS ONLY. IF A STUDENT IS PURCHASING ON THEIR OWN, ONLY THE REQUEST IS NEEDED. ALL DEADLINES MUST BE ADHERED TO FOR BOTH FORMS. PROFESSIONAL STAFF HAS THE DISCRETION TO DENY SITES WHERE ITEMS ARE BEING REQUESTED FOR PURCHASE OR IF TIME DOES NOT PERMIT FOR THE ITEM TO ARRIVE.
* The purchase request and order form MUST be submitted a minimum of four (4) weeks before the event date.
* For large/bulk orders, a purchase request and order form MUST be submitted a minimum of six (6) weeks before the event date.
* If a purchase request and order form is placed outside the minimum deadlines, less than four (4) or six (6) weeks as noted, it is NOT guaranteed that SGSM will be able to purchase the items via the order form if the purchase request is approved, and it will be the responsibility of the student to purchase and submit a complete check reimbursement. Any purchase request and order form that does not adhere to the deadline will be reviewed after others have met the deadline.
SGSM TRAVEL FORM
The SGSM Travel form is required to be submitted and approved prior to any student travel. The SGSM Travel form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a SGSM Travel Form unless they are receiving funds from a funding board. All travel forms require a minimum six (6) week lead-time and must be booked by a SGSM team member unless otherwise noted. Please visit for more information: https://studentgov.uci.edu/business-office/policies-procedures/#Travel.
SIGN IN SHEET
Sign-in sheets are required for all food/beverage purchases. This is a required document for reimbursement. Please visit for more information: https://studentgov.uci.edu/business-office/policies-procedures/#FoodandBeveragePurchases
SGSM DEPOSIT FORM
The form allows clubs and organizations to create deposits into their club accounts. For more instructions on how to make deposits, please click here: https://studentgov.uci.edu/business-office/club-accounting