For any questions regarding club accounting and funding boards, please email: accounting@studentgov.uci.edu
Reimbursement checks will be available for pick-up only at the SGSM Business Office front desk within 10 business days, once approved. This applies to all clubs/organizations, student governments, student medias, graduate governments, and funding boards.
Club deposits now accepted in our Business Office

CHECK REQUESTS

Please ensure you have completed the Purchase Request Form and received approval before completing the designated Check Request form, if applicable. If you do not complete the Purchase Request and receive approval, your check request will be denied.

Clubs and organizations will use this form only. No receipts or supplemental paperwork is required.

SPFB check request only. This form is only to be used by the SPFB recipients. Supplemental paperwork and receipts are required.

SPFB

TGIF check request only. This form is only to be used by the TGIF recipients. Supplemental paperwork and receipts are required.

TGIF

Funding boards that do not have their own link will use this form. Supplemental paperwork and receipts are required.

Funding Boards

ASUCI and AGS check request only. This form is only to be used by ASUCI and AGS. Supplemental paperwork and receipts are required.

ASUCI / AGS

AMSG check request only. This form is only to be used for the medical school student government. Supplemental paperwork and receipts are required.

AMSG

MSA check request only. This form is only to be used by the Merage student government. Supplemental paperwork and receipts are required.

MSA

SBA check request only. This form is only to be used by the Student Bar Association. Supplemental paperwork and receipts are required.

SBA

OTHER FORMS

PURCHASE REQUEST FORM

All purchases are required to have been approved before purchase. Otherwise, they will not be reimbursed. The purchase request and order form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a purchase request and order form unless they receive funds from a funding board.

THE PURCHASE REQUEST ALLOWS FOR THE PURCHASE ONLY. IT DOES NOT INITIATE AN AUTOMATIC PURCHASE OR ASSUMPTION THAT PROFESSIONAL STAFF WILL PURCHASE. THE PURCHASE ORDER FORM WILL NEED TO BE COMPLETED AT THE SAME TIME AS THE PURCHASE REQUEST IF PROFESSIONAL STAFF IS NEEDED TO PURCHASE ITEMS ONLY. IF A STUDENT IS PURCHASING ON THEIR OWN, ONLY THE REQUEST IS NEEDED. ALL DEADLINES MUST BE ADHERED TO FOR BOTH FORMS. PROFESSIONAL STAFF HAS THE DISCRETION TO DENY SITES WHERE ITEMS ARE BEING REQUESTED FOR PURCHASE OR IF TIME DOES NOT PERMIT FOR THE ITEM TO ARRIVE.

* The purchase request and order form MUST be submitted a minimum of four (4) weeks before the event date.
* For large/bulk orders, a purchase request and order form MUST be submitted a minimum of six (6) weeks before the event date.
* If a purchase request and order form is placed outside the minimum deadlines, less than four (4) or six (6) weeks as noted, it is NOT guaranteed that SGSM will be able to purchase the items via the order form if the purchase request is approved, and it will be the responsibility of the student to purchase and submit a complete check reimbursement. Any purchase request and order form that does not adhere to the deadline will be reviewed after others have met the deadline.

Purchase Request Form

SGSM Order Form

SGSM TRAVEL FORM

The SGSM Travel form is required to be submitted and approved prior to any student travel. The SGSM Travel form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a SGSM Travel Form unless they are receiving funds from a funding board. All travel forms require a minimum six (6) week lead-time and must be booked by a SGSM team member unless otherwise noted. Please visit for more information: https://studentgov.uci.edu/business-office/policies-procedures/#Travel.

SGSM Travel Form

SIGN IN SHEET

Sign-in sheets are required for all food/beverage purchases. This is a required document for reimbursement. Please visit for more information: https://studentgov.uci.edu/business-office/policies-procedures/#FoodandBeveragePurchases

SGSM DEPOSIT FORM

The form allows clubs and organizations to create deposits into their club accounts. For more instructions on how to make deposits, please click here: https://studentgov.uci.edu/business-office/club-accounting

SGSM Deposit Form