PURCHASE REQUEST FORM
All purchases are required to have been approved before purchase. Otherwise, they will not be reimbursed. The purchase request and order form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a purchase request and order form unless they receive funds from a funding board.
THE PURCHASE REQUEST ALLOWS FOR THE PURCHASE ONLY. IT DOES NOT INITIATE AN AUTOMATIC PURCHASE OR ASSUMPTION THAT PROFESSIONAL STAFF WILL PURCHASE. THE PURCHASE ORDER FORM WILL NEED TO BE COMPLETED AT THE SAME TIME AS THE PURCHASE REQUEST IF PROFESSIONAL STAFF IS NEEDED TO PURCHASE ITEMS ONLY. IF A STUDENT IS PURCHASING ON THEIR OWN, ONLY THE REQUEST IS NEEDED. ALL DEADLINES MUST BE ADHERED TO FOR BOTH FORMS. PROFESSIONAL STAFF HAS THE DISCRETION TO DENY SITES WHERE ITEMS ARE BEING REQUESTED FOR PURCHASE OR IF TIME DOES NOT PERMIT FOR THE ITEM TO ARRIVE.
* The purchase request and order form MUST be submitted a minimum of four (4) weeks before the event date.
* For large/bulk orders, a purchase request and order form MUST be submitted a minimum of six (6) weeks before the event date.
* If a purchase request and order form is placed outside the minimum deadlines, less than four (4) or six (6) weeks as noted, it is NOT guaranteed that SGSM will be able to purchase the items via the order form if the purchase request is approved, and it will be the responsibility of the student to purchase and submit a complete check reimbursement. Any purchase request and order form that does not adhere to the deadline will be reviewed after others have met the deadline.