For any questions regarding club accounting and funding boards, please email: accounting@studentgov.uci.edu
Reimbursement checks will be available for pick-up only at the SGSM Business Office front desk within 10 business days, once approved. This applies to all clubs/organizations, student governments, student medias, graduate governments, and funding boards.
*Club deposits now accepted in our Business Office*

CLUB ACCOUNTING

How to Find your ASUCI Club Account Number on CampusGroups

RCOs can find their ASUCI club account number (if they are assigned one only) on CampusGroups, via the organization’s “About” page.  Please note, only eligible authorized signers are able to access club account details and conduct club account transactions.

  • Log on to CampusGroups
  • Search for “Organization” and click on the organization name
  • Select “Group Page”
  • Click on “About”, located on the top toolbar
  • Scroll to the bottom of the page – ASUCI club account number is located in the “Additional Information” section

Account Balance and Reports

For inquiries on club balances, reports, and other questions regarding your account, please email accounting@studentgov.uci.edu.
All requests must come from a UCI email, a personal email will not receive financial information. All requests must come from an authorized signer of the club.
In the email, please provide the following:

  • Full name of club (as seen on the Campus Groups registration)
  • ASUCI Account number

SGSM Deposits

Clubs are able to drop off deposits at the UPS store located on the second floor at Student Center or our main office at G244. Deposits will be accepted during regular business hours. Deposits with no slip will not be accepted. Checks that are expired will be voided.
 
SGSM Business Office Deposit Instructions
  1. Fill out the SGSM deposit slip (bottom copy is for the club to keep).
  2. A completed deposit slip form must be presented to SGSM Concierge in order to record receipt of said deposit. DO NOT DROP OFF AND LEAVE until the deposit has been recorded as received.
  3. Provide the SGSM Concierge staff with the deposit. a. If you are depositing a check, make sure the club account number is in the memo section or in the top right corner. Checks should NOT be endorsed.
    b.  SGSM Business Office hours are Monday-Friday 9AM-4PM excluding university holidays.
     
UPS Deposit Instructions
  1. Fill out the SGSM deposit slip (bottom copy is for the club to keep).
  2. A completed deposit slip form must be presented to UPS staff in order to record receipt of said deposit. DO NOT DROP OFF AND LEAVE until the deposit has been recorded as received.
  3. Provide the UPS staff with the deposit. All money and deposit slip should be inside an envelope prior to providing it to the UPS staff only.a. If you are depositing a check, make sure the club account number is in the memo section or in the top right corner. Checks should NOT be endorsed.b. UPS Store Hours are Monday-Friday 11AM-4PM excluding university holidays.
  4. Write the club name and account number on the front of the envelope. The UPS employee will drop the deposit into our box and we will process accordingly when received.

Check Requests

  • All club check requests are online. Students will be required to read through the policies thoroughly before proceeding to the check request.
  • Club check requests do not require receipts or supplemental documentation.
  • Only authorized signers of the organization are permitted to fill out a check request form and request a withdrawal of funds.
  • Requests will be fulfilled in the form of a check and will be available for pick-up 10 business days after the check request has been approved.
  • A request will be fulfilled when all information has been acquired and no changes are needed.
  • All information in the form below will be accurate and up to date.
  • The requestor of this form is responsible for receiving and providing any edits required by the SGSM Business Office.
  • Students should make sure to check their spam, promotions, and other email folders to allow emails from accounting@studentgov.uci.edu

Receiving Department Funding

  • Clubs and Organizations may receive funding from departments on campus to help assist with their programs and events. The ASUCI Business Office is happy to assist with transferring the funds to your ASUCI account with the instructions below:
    1. Fill out the Department Invoice Request Form here: https://studentgov.uci.edu/business-office/department-invoice-request-form/ 
    2. A member of our team will email a copy of the invoice to the respective department
PLEASE NOTE:
  • The invoice process may take a few business days to a couple of weeks. Once ASUCI receives the funding, the club will be directly credited.
  • Only UCI official departments and staff should request invoices. We do not accept requests from students.
  • Departments should never accept an invoice created by a student or a student organization. We only process official SGSM/ASUCI invoices.
  • For any questions or concerns, please contact Megan Keenan (mguilfoy@uci.edu) or Khajika Soyoltulga (ksoyoltu@uci.edu)

Creating an ASUCI Account

  • Clubs without an ASUCI account have the option to create one.  In order to create an ASUCI account, send your inquiry with the following details to accounting@studentgov.uci.edu :
    • Full names of the club as listed on CampusGroups
    • Full names and UCI emails of 3 authorized signers
  • All active accounts are subject to an annual $30 service fee assessed each fiscal year.

Closing an ASUCI Account

  • Clubs that wish to close their ASUCI account may submit a completed ASUCI Account Closeout Form to accounting@studentgov.uci.edu or drop it off at our office in G244.
  • A check with any remaining funds will be processed in the club’s official name and provided to the club officers.
  • Accounts may be reactivated at a later time by following the instructions listed in the activation section above.