SGSM Human Resources

HUMAN RESOURCES

Welcome to the Student Government Student Media (SGSM) Human Resources page. You will find all information regarding hiring, UC Path, timesheets, hiring documents, onboarding, payment, and resources to questions you may have. Use the links to read through information that will be prevalent in your hiring process. For more specific information regarding your position, please find the link below. If you have any questions, comments, or inquiries, feel free to fill out the SGSM Human Resources Contact Form and our Human Resources Manager will contact you directly.

Students who are hired and/or confirmed for the respective position(s) within SGSM will need to be in-process of completing their HR paperwork and university requirements before gaining access to specific items within SGSM related to their position, including, but not limited to: keys, access forms, email. If HR requirements are not completed within a month of the process beginning or the student does not begin the process within one month of the confirmation/hire, access will be revoked until the process is in completion.

BACKGROUND CHECKS

All employees are required to complete a mandatory background check/livescan. During the onboarding process, UC Irvine Campus Onboarding will provide you instructions on this process. Fees will be covered by UC Irvine Human Resources.

DIRECT DEPOSIT

Once you have been placed in UCPath, you will need to set up your bank information via direct deposit.
In UCPath, access the Direct Deposit page utilizing one of the following paths:

Dashboard Navigation:
Income and Taxes > Direct Deposit

Menu Navigation:
Employee Actions > Income and Taxes > Direct Deposit

UCPath Main Page:
Quick Links > Direct Deposit

UC Path

INTERNATIONAL STUDENTS

If you do not yet have a social security card, please let your Hiring Manager know once you have been offered the position. The HR Specialist will send you an Employment Verification Letter confirming your paid position with SGSM so that you can apply for your social security card. You will receive your social security card in the mail approximately two weeks after. Upon receipt, you will need to update your social security number in the UCPath system. Instructions on how to update it will be emailed at the same time as the employment verification letter. Please do not email or send your Social Security Card to the HR Manager. It is against University policy to send sensitive documents electronically.

If you are an international student, please inform HR Specialist. A GLACIER FORM will be provided for you to complete. All international students who will be paid by the University will be required to file for income taxes. GLACIER is an online nonresident tax compliance system that allows UC Irvine to determine the appropriate withholding properly on income paid to non-residents and comply with tax laws.

Glacier FAQ: https://accounting.uci.edu/tax/non-resident/glacier-users.php

If you are a graduate student, please let HR Specialist know as there are restrictions that SGSM must adhere to with the Office of Graduate Division.

TIME REPORTING SYSTEM (TRS)

Students who are paid on an hourly rate will be required to submit a timesheet. You will be paid on a biweekly cycle, every other Wednesday. For information and timesheet submission deadlines please visit the link below.

https://accounting.uci.edu/payroll/trs/employee-resources.php

WHAT IS I-9?

Employment Eligibility Verification. Form I-9 verifies the identity and employment authorization of individuals hired for employment in the United States. As a paid employee of the University, your I-9 must be completed and approved before SGSM can place you in UCPath to be paid. You will meet with a representative from UC Irvine Campus Onboarding to complete the paperwork. You will be required to provide original documentation. A List of Acceptable Documents will be provided to you once you schedule an appointment with UC Irvine Campus Onboarding. This applies to all US citizens and noncitizens.

If you were previously on payroll before, you may need to complete the I-9 process again depending on the date of appointment termination.

WHAT IS UCPATH?

UCPath is the University of California’s single payroll and benefits system for all UC Irvine employees. This website is a gateway to UCPath Online and UCI’s support center – the Employee Experience Center. It also provides UCPath information, tools and resources for UC Irvine employees and transactional users.

UC PATH

UCI EMPLOYEE EXPERIENCE CENTER

REQUIRED TRAINING

Student Employees are required to complete various compliance training based on their role with the University. Based on your requirements, automated assignment emails and reminders will be sent from the UC Learning Center with information about the required courses listed below and the due date for completing the training. These training courses are available through the UCLC Learning Center at: https://uclc.uci.edu/

Should you not complete your training, your access to campus systems will be removed until training is completed. In addition to these, more may be assigned.

UC Cyber Security Awareness
UC Sexual Violence & Sexual Harassment Prevention
UC Abusive Conduct in the Workplace
UC Clery Act